What happens when products are added or removed?
Written By Floris de Vries
Last updated 16 days ago
Why this matters
Product changes in Shopify can affect what appears in your bulk order form.
What happens depends on how products are selected in the bulk order form.
If you use “All products”
When All products is selected:
New products added to your store are automatically included
Removed or archived products are automatically removed
No manual updates are required
This option always reflects your full, current catalog.
If you use collections
When Products from collections is selected:
Products added to a selected collection are automatically included
Products removed from the collection are automatically removed
Changes follow the collection rules in Shopify
The bulk order form always reflects the current state of the selected collections.
If you use specific products
When Specific products is selected:
New products are not included automatically
Removed products disappear from the form
You must manually add new products if needed
This option gives full control but requires maintenance.
What happens when a product is disabled or unavailable
If a product or variant:
Is archived
Is set to draft
Is unavailable for sale
It will not appear in the bulk order form, regardless of the selection method.
Important to know
Pricing rules apply only to products that are included
Visibility rules do not affect product inclusion
Changes may take a short moment to appear on the storefront
The form must be enabled to reflect changes live
Common issues
A product suddenly disappeared
Check if the product is still active
Check collection rules
Verify product availability in Shopify